When you make online payments for your student's Food Service account with RevTrak: 

• You can easily access the online payment program through Family Access. 
• Deposits reach the kitchen quickly (within about a minute of your deposit being confirmed). 
• You can make one payment for multiple students and select the amount you want deposited into each account. 

Log into your Skyward Family Access account, choose to pre pay school meals online with RevTrak, and complete the payment steps.  

View instructions for making online payments with RevTrak through Skyward Family Access .You will receive confirmation of your deposit/payment by e-mail, and in about the time it takes you to open and read that message, the funds you deposited will be available in your student's account! 

In addition to pre-paying for school meals, from Family Access you can see if your student was served a meal and monitor account balances. You can even opt-in to receive emails if your student’s account balance falls below $10.  

Upon request, the balance of your student's account can be refunded. Refunds take approximately three to four weeks, and the refund check is mailed to the parent/guardian. To request a refund, call the Child Nutrition Services office at 253-583-5490. 

Standard Operating Procedure (SOP) for Special Dietary Accommodations

Purpose: To ensure that students with special dietary needs receive appropriate meal accommodations in compliance with the Office of Superintendent of Public Instruction (OSPI) and the United States Department of Agriculture (USDA) regulations, this SOP outlines the process for requesting, reviewing and implementing dietary modifications to support students with disabilities and medical conditions.

Scope: This procedure applies to all students within the Clover Park School District who require special dietary accommodation due to medical conditions, food allergies or disabilities that affect their diet.

Definitions:

• Disability: A physical or mental impairment that substantially limits one or more major life activities, including allergies, digestive conditions or metabolic disorders.
• Medical Authority: A licensed healthcare provider authorized to diagnose and treat medical conditions, including:
  • Medical Doctor (MD)
  • Doctor of Osteopathy (DO)
  • Physician’s Assistant (PA) with prescriptive authority
  • Advanced Registered Nurse Practitioner (ARNP)
  • Naturopathic Physician
• Meal Modification: Changes made to standard meal service to meet a student’s documented medical needs.

Procedure: 

1. Requesting Special Dietary Accommodations
   • Parents/guardians must complete the Request for Special Dietary Accommodations form, available on the Clover Park School District Nutrition Services website or form provided by the nurse.
   • The completed form must include:
     • The student’s full name and school.
     • A detailed description of the medical condition affecting the student’s dietary needs.
     • Specific food(s) to be omitted and suggested substitutions.
     • A signature from a licensed medical authority.
   • Completed forms should be submitted to the Schools Assigned Nurse who will send it to the Student Nutrition department.
2. Processing Requests
   • The Nutrition Services Director reviews submitted forms for completeness.
   • If additional information is required, the director will contact the parent/guardian and/or medical provider.
   • Once approved, the student nutrition team will:
     • Modify the student's meal plan according to the documented needs.
     • Train kitchen staff on necessary modifications and food handling to prevent cross-contamination.
   • A written confirmation of the accommodation will be sent to the parent/guardian.
3. Coordination with School Nurses and District Nursing Contacts
   • The school nurse will assist in reviewing medical documentation and ensuring the dietary needs align with the student’s overall health plan.
   • The nurse will communicate any changes in a student’s medical condition to Nutrition Services.
   • The district nursing contacts for special dietary accommodations are:
   • The school nurse will collaborate with food service staff to ensure dietary modifications are properly implemented.
   • The student nutrition office will also enter the dietary information in skyward so it will be in the POS system when the student comes through the line
4. Training and Implementation
   • Food Service Staff Training
     • All food service employees will receive training on food allergy management and cross-contact prevention.
     • Staff will be briefed on specific student dietary needs as required.
   • Emergency Preparedness
     • Staff will follow emergency response procedures in case of an allergic reaction or medical emergency.
5. Review and Compliance
   • Nutrition Services will maintain documentation of all dietary accommodation requests.
   • Each Kitchen will ensure they also have documentation of student allergies for their site
   • Requests must be updated annually or when a student’s dietary needs change.
   • Compliance with USDA regulations will be regularly reviewed to ensure the district meets all requirements.
6. Contact Information
   For questions or assistance with special dietary accommodations, contact:
   • CPSD Nutrition Services: (253) 583-7381

By following this SOP, the Clover Park School District Nutrition Services Department ensures that all students receive safe and appropriate meal accommodations to support their health and well-being.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by: 

1. mail: 
   U.S. Department of Agriculture 
   Office of the Assistant Secretary for Civil Rights 
   1400 Independence Avenue, SW 
   Washington, D.C. 20250-9410; or 
2. fax: (833) 256-1665 or (202) 690-7442; or 
3. email: Program.Intake@usda.gov 

This institution is an equal opportunity provider. 

Click here to view the Wellness Policy